The Carl Junction City Council met in regular session on Tuesday March 16, 2010 at 7:00 PM at City Hall. Mayor Pro-Tem Walter Hayes called the meeting to order with the following present: Richard Zaccardelli, Don Marshall, Carl Skaggs, Mark Powers, Steve Daniels, Dee Lynn Davey and Walter Hayes. Alderman Wayne Smith was absent. Also present were City Administrator Steve Lawver, City Clerk Maribeth Matney and City Attorney Mike Talley.

AGENDA

Dee Lynn Davey motioned to approve the agenda as presented. Carl Skaggs seconded. All in favor. No opposed. Carl Skaggs motioned to approve the consent agenda. Steve Daniels seconded. All in favor. No opposed.

PUBLIC FORUM

Robert Cook, 212 E Allen, addressed the council about the article in the Joplin Globe stating that the City had a deficit of $100,000. He stated that the he has to live within his means and that the City needed to live within their income. They can’t spend money they don’t have or they will be in the same trouble as other surrounding towns. He also questioned the need for roundabouts.

CHAMBER OF COMMERCE REPORT

Gary Stubblefield addressed the council and reported they have had 3 new people join the Chamber since the last meeting. The annual city wide rummage sale is 4/24/10 this year. You can get on the map for free; you just need to call CBT. 6/26/10 is the Summer Classic date and they have an organizational meeting tomorrow at 6:30 PM at the Police Department. The Chamber’s next meeting is Thursday 4/1/10 at 7:30 AM at the Police Department.

PROCLAMATION FOR TURN OFF TV WEEK

Mayor Pro-Tem Walter Hayes read the Proclamation.

REVIEW AND APPROVE POLICE CAR BIDS

Delmar reported that he had received 1 bid for the police cars. It was from Carthage Ford for $25785 with a trade in of $5300 making the price of the car $20485. The consensus of the council was to accept the bid from Carthage Ford. Delmar said he would get it ordered.

BUDGET/FINANCE COMMITTEE SUBMIT 2010-2011 PROPOSED BUDGET

Dee Lynn then asked Steve to go over the proposed budget. Steve reported that the General Fund had a surplus balance of $61,000. He explained that money is being set aside in the Street/Alley, Waterworks and WWTP Funds for future repairs. The Waterworks is setting aside $139,000 this year, the WWTP is setting $67,000 and $60,000 accrued for sludge removal this year. It was explained that the General Obligation Fund has enough to pay off the old bonds but they are not callable so we are only collecting taxes for the new bond and paying the old bond with the accrued funds. That is one reason why it is showing a deficit. We will be presenting the final copy for passage at the next meeting.

ORDINANCES

The next ordinance is with Tyler Technologies Inc for new software for utilities, taxes, payroll and accounting. Our current utility and tax software is still DOS based and the company that we currently are with is not doing any more updates for that software. Tyler Technology is the same company that the court system is using so we will be able to have everything working together in all departments. We are splitting the costs between the 2 fiscal years. It was stated that it is in the budget. Mark Powers motioned to put “AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND TYLER TECHNOLOGIES, INC., TO PROVIDE PROFESSIONAL SERVICES TO LICENSE, INSTALL AND MAINTAIN SOFTWARE FOR OPERATION OF THE UTILITY, TAX, PAYROLL AND ACCOUNTING FOR THE CITY OF CARL JUNCTION, MISSOURI, IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, FOR THE SUM OF $145,854.00; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI” on first reading by title only. Carl Skaggs seconded. Mayor Pro-Tem Hayes asked for discussion. There was no discussion. Carl Skaggs motioned to put it on 2^nd reading by title only. Don Marshall seconded. Mayor Pro-Tem Hayes asked for discussion. There was no discussion. Carl Skaggs motioned to put it on passage. Mark Powers seconded. All in favor. No opposed. Zaccardelli-y, Marshall-y, Skaggs-y, Powers-y, Daniels-y, Davey-y, Hayes-y, Smith-absent. Motion on Ordinance #10-13 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

REPORTS

The council reviewed the Administration report. There was nothing new to report.

Public Works report – there was nothing new to report.

Police Department report – there was nothing new to report.

COMMITTEE REPORTS

The Nuisance Committee had nothing to report.

The Long Range Planning Committee stated that they had planned to have a public meeting 4/17/10 but there is conflict and it will be rescheduled.

The Budget/Finance Committee reported that we will be presenting the final budget at the next meeting.

The Human Resource Committee had nothing to report.

The Public Facilities Committee reported that they had meet with the contractor and architects about the Community Center tonight. The contractor is asking for 56 weather days for completion of the Community Center. They have also asked for a change order for geo grid material to be used on the parking lot so that they can continue work. If they can not use it, the ground has to be a lot drier for them to proceed with the parking lot. It was stated that the building would be done but no parking lot and no way to get to the building. Dee Lynn suggested we give them 28 days and if it was not done then the penalty phase would start. The contractor said that it rains every 3-4 days and they can’t get the ground dry enough to work it. The contractor also pointed out that it would be a better parking lot if the geo grid is used. It will be stronger and more stable. The cost is about $30,000. Steve Daniels stated that if we went with the geo grid they could get in and knock it out. The contractor said it would take about 3-4 days to put the geo-grid down once the engineer approves the compaction test. The engineer wants 90% but that is more then the specs call for. There was a lot of discussion about the weather days and the accumulated rain fall reported. The geo grid would be from curb to curb so all the asphalt and concrete would be supported by it. It was also stated that we can’t pass the change order for another 2 weeks and that Tony would have to get with the president of the company to get approval also. Tony said that he could approve the 28 weather days and would be willing to start before the ordinance on the change order was approved at the next meeting if the council gave their consensus that was what they were going to do. There was more discussion about the compaction test and the specifications for the geo grid. Tony said that they are committed to providing us with a good building and committed to completing it as quickly as possible. He commented that he just can’t predict everything including the weather. It was the consensus of the council to go with the geo grid and 28 weather days.

The Code Review Committee had nothing to report.

The Citizen’s for Better Life said that they had someone who wanted to plant a tree at our new building. Richard asked about landscaping. Steve said that it would be top soil at this time. It was stated that this needs to be coordinated with Steve.

UNFINISHED BUSINESS

Dee Lynn commented on how nice the new entrance sign is along the highway.

Steve received 3 RFP’s on janitorial service. Signature - $2395/month; Briteway $2150 - $2850/month; JaniKing $1855. He is not satisfied and would like explore other options.

NEW BUSINESS

Richard reported that Dee Dannelly was recognized at his memorial for his service to the community during the 2003 tornado.

ADJOURNMENT

Carl Skaggs motioned to adjourn the meeting. Mark Powers seconded. All in favor. No opposed. Meeting adjourned at 7:55 PM.

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CITY CLERK                                                                     MAYOR